Automating Employee Onboarding

1. Onboarding documents
   The first document the new employee receives is a welcome letter. Usually, it’s in the form of an email. At the office, the newcomer receives a non-disclosure agreement (NDA), Employment Eligibility Verification (Form I-9), Employee’s Withholding Allowance Certificate (Form W-4), and the Company Policy Manual. These plus others are documents anyone eligible to work in the US has to deal with when being hired.
2. The pains of the manual process
   Even onboarding one person is grueling. The number of documents to be read, completed, and signed at one time is significant. Therefore, just imagine the piles of paper HR processes consist of when hiring 30 or 50 people. If you’re an HR manager you definitely can. If the company is small and the onboarding workflow is done manually, a lot of problems arise; HR managers are overloaded with paperwork, documents can get lost, and due to the human factor errors are inevitable.
3. A solution to the problem
   There’s no need to reinvent the wheel. Software specialists have already created document workflow automation solutions. For instance, airSlate WorkFlow has a separate workflow dedicated to automating employee onboarding procedures.

Employee onboarding software and its benefits

We’re at a place in time when software can solve most of our daily issues. The problem is, there are so many different options, how do we choose? The reality is finding a reliable solution before fully investing takes a whole team of specialists and trial/error. However, we have a much faster and more reliable solution for you. airSlate WorkFlow is revolutionizing the way businesses introduce automation into their existing processes.

Create a new employee onboarding workflow in airSlate and reap the following benefits:

1. Increased efficiency.
   Due to bots included in the workflow, each stage of the process gets done automatically. It eliminates the need to monitor whether this or that document has been sent, filled out, or signed. For instance, the Pre-fill Document bot automatically copies data from a particular document and moves it to the corresponding fields of another document.
2. Reduced human error.
   When a process is optimized with automation the only time human involvement is directly needed is at the beginning: the first step when the HR manager inputs the new employee’s info into the CRM. After that, the onboarding package is generated automatically. Documents, notifications, and confirmations are sent in the same way. Therefore, the risk of human error is next to impossible.
3. Decreased expenses.
   Employee onboarding when automated removes the costs associated with a paper-based workflow. Namely, ink, paper, printing equipment, etc.
4. Increased employee satisfaction.
   From start to finish, every participant receives a form or contract with pre-filled information. Meaning, no one has to spend time adding the same data over and over again. Simply open and sign. Being so easy, employees at every stage are happier, more efficient, and overall more satisfied.
5. Elimination of the mundane.
   With monotonous and mundane paperwork connected with the employee onboarding process eliminated, HR managers are free to focus on what they do best – improving how employees experience their work and handling other more important issues.

How to implement onboarding workflow automation into your business

airSlate WorkFlow provides the best possible way to make the process of shifting from a manual to an automated workflow fast, simple, and painless. The airSlate Academy contains a range of courses that teach businesses the ins and outs of process automation. For example, a popular course is focused on employee onboarding. Finishing the self-paced course gives you a clear understanding of how to automate processes and profit from it.

Simply:

1. Create an airSlate account.
2. Create a document.
3. Attach the required documents.
4. Define roles.
5. Set up necessary bots.
6. Share the workflow with other participants.

Get away from the old-fashioned way of executing a human resources workflow. Increase your HR department’s efficiency exponentially while making a good impression on new recruits from the very beginning. Choose airSlate WorkFlow to keep your current and prospective workers happy, because happy employees are the key to a company’s success.