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Self-paced
Automating Price Quoting
1174 students
30 minutes
Sales and procurement departments are easily burdened with piles of documents. They often spend most of their working days processing paperwork. Discover a simple way to make price quoting processes more efficient, flexible, and transparent.
About this course
This course provides step-by-step instructions on how to build fully-automated price quoting workflows. You’ll learn how to automate the price quoting process from A to Z, contribute to streamlined decision-making, reduce backlogs, and enhance the customer experience.
By the end of the course, you will be able to create, visualize, and automate price quoting processes and similar use cases, making your processes more efficient and hassle-free.
What’s included?
lessons to explain how to automate price quoting workflows
quiz to consolidate your knowledge & test new skills
certificate to showcase your new skills
What will you learn?
How to build fully-automated price quoting workflows without coding
How to create visual representations of price quoting workflows
How to route documents between recipients and systems
Who is this course for?
Anyone looking to streamline their price quoting processes
Anyone looking to automate their price quoting paperwork
Those who want to advance their career with new skills
Related workflows
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What is price quoting?
Price quoting is the process of delivering a fixed price for concrete products or services. Another name for it is “quotation.” A quotation can be a written document or verbal communication and is valid for a certain period of time, for example, 30 days. Once two or more parties accept contractual terms and agree to the numbers, an invoice can be sent and paid for.
Quoting a price: what to expect, what you will find
Usually, a proposal quoting a price for services will start with the word “Quote” or “Quotation” (It should be placed at the top of the page). Once you’ve titled your document, you need to write a quotation body; give a complete description of each product or service and pricing for each item. Add a footer; write the total amount of all list points, tax amount, and the document's validity period. Sometimes, it's also good to add a call-to-action for better customer engagement.
Why must traditional price quoting be replaced with more modern, automated methods?
Usually, buyers initiate the process of quoting a price. First, they create a request asking the vendor to calculate the estimated costs for specific services and/or products. Then, the vendor reviews it, clarifies expectations, and sends back an offer. At that point, the buyer can request changes in the proposal: add or delete items, negotiate for a lower price, or anything else for that matter. More often than not, this negotiation process occurs via email, with each party sending them back and forth.
Finally, when the buyer accepts the pricing and terms, the parties sign a contract and proceed with payment. In the end, the vendor initiates internal communications to provide services or deliver goods established by the executed contract.
As we can see, quoting prices isn't a fast process. Plus, it requires a high level of coordination, team collaboration, and much time dedicated to preparing documents. This is especially tough when several quotes are taking place at the same time. In combination with the monotonous tasks that accompany all negotiation processes, the risk of human error is high. Every mistake can cost your business a client, which costs reputation, leading to both short-term and long-term financial loss.
So, what's the best way to solve the problems related to long, monotonous, and ineffective quoting price procedures? Implement automation.
How does automation solve problems related to price quoting?
Automation eliminates time-consuming tasks
Avoid the routine. Free your salespeople from creating orders, checking prices or availability of items, and so on. Give them more free time for communication instead of printing papers. Let them do things that really matter. The more productive conversations your representatives have with customers – the faster deals get closed and profit accumulated. Automation allows you to build efficient internal communication where all records are updated automatically, and people have access to the required information all the time, from anywhere. Eliminate the time-consuming tasks that take up your sales team’s valuable attention.
Automation delivers accuracy
Increase accuracy. Prevent mistakes like incorrect pricing, customer names, dates, etc., with paperless automation. Automated workflows only require you to add information correctly ONCE. From there on out, the system will add data to the correct locations automatically. If you use CRM systems, this feature is even more beneficial. Avoid losing crucial data and documents or sending typos.
Automation makes tracking edits and changes simpler
Simplify tracking edits and changes. Use audit trails and analytics widgets to show you where your time-consuming tasks and bottlenecks are in your processes. Once you know where they are, you can remove them and always have accurate, up-to-date information for each step of every price quoting workflow. Get rid of the unknown, track team activity, and decrease the risk of losing valuable time or customers.
Which price quoting software is the best?
Without a doubt, compared to the thousands of automation platforms on the market, airSlate Workflow has no direct competitors. It's so much more than a specialized program that can quote prices. airSlate WorkFlow goes above and beyond when it comes to business processes, helping anything from small businesses to enterprises eliminate mundane tasks and implement powerful automation for removing slow and expensive bottlenecks.
Have your Digital Transformation Officer or department manager create a free account, configure a workflow instance in airSlate WorkFlow, and see how easily it can automate even the most complex processes. Because it’s a no-code solution, your teammates and staff can build automated workflows without specialized IT skills.
We recommend you enroll in the airSlate Academy to learn everything there is to learn about business process automation in airSlate WorkFlow. Begin with the Fundamentals course, and from there, take any number of valuable courses like the one on automating price quoting course. Enroll now!
Questions & answers
Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.
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The quoting price is the fixed price that a seller provides to a buyer. In other words, it’s the most recent price at which an investment (or any other type of asset) was traded. The offeror, which in this case is the seller, sends the quote to the buyer. Quotes are valid only for a predetermined period. They can be provided verbally or in the form of a written document.
First of all, you need to do the appropriate research. Then start creating a simple quote template, paying particular attention to readability, and setting up an automated workflow. A robust and easy-to-use quote template and automatic price quoting workflow will make you look professional and help you get more of the work you want to perform.
A quotation calculates the amount of insurance for the coverage you have chosen. It’s not an offer of coverage or a contract of insurance. It’s an estimate of your rate with a potential insurance carrier. The size of the quoting price depends on how much information you provide. For example, the more detailed information you provide, your insurance quote will be more accurate.
When you hear a ‘your price quoting is expensive’ objection from a customer, just like other sales objections, don't take it as a refusal for further cooperation. A complaint is just a doubt; your task is to clarify its nature and give arguments to overcome it.
Insurance agents must determine whether an insurance company is taking a risk by giving coverage to a person or an entity. For example, with auto insurance, insurers consider the type of car, the number of miles per year, the place you live, your age, gender, and marital status. Please note, that age is the most crucial factor when quoting a price, as a younger person may pay out more years than an older individual.
In today's reality, your customers don't want to deal with paperwork. That’s where the correct price quoting software and no-code automation technologies by airSlate WorkFlow helps you automate business processes to save time, improve customer service, and win their loyalty. Simplify the process of preparing proposals and quotes by going digital.
Without automation, price quoting and organizing a negotiation workflow can be difficult and time-consuming. Learn how to improve this process and gain new automation knowledge simply by taking our Automating Price Quoting course. You'll learn how to automate business processes with no-code bots, populated templates, and custom integrations. The course will teach you how to automate the entire pricing process, from request receipt to payment processing.
Providing a quote to an interested customer opens a line of communication that can lead to future business interactions. To make it successful, you need to check a few things before price quoting. First, determine the type of customer, their exact requirements, and whether they are in your target market. Clarify the information and ensure accuracy. The most important thing is to make sure that you know exactly what the customer requires from you.
Pricing quotes are one of the most fundamental components for the sales department, yet too many businesses neglect to innovate in this area. Creating an effective, automated pricing quote workflow that can be quickly set up, customized, shared with customers or teammates, and tracked can improve the productivity of the sales department and the entire company. Enroll new customers with custom quote workflows that are easy to create and sign in minutes.
Price quoting software helps you create powerful quote templates that you can easily customize with different configurations. Automation platforms, like airSlate WorkFlow, extract information for your quotes directly from databases to improve the accuracy of quotes and automate complex aspects of the quote-to-contract process. Despite the complexity of the quoting price workflows, you can optimize the processes to your requirements using innovative automation bots. Learn more by taking our online Automating Price Quoting course.
Automating Price Quoting
The Automating Price Quoting course from the airSlate Academy provides an insightful deep dive into transforming cumbersome price quoting processes into efficient, fully automated document workflows. This course is designed to help businesses reduce workloads, eliminate inaccuracies, and improve team productivity using airSlate WorkFloiw's no-code automation tools. Participants will learn actionable strategies and techniques to streamline their sales quoting workflows, enhance collaboration, and accelerate payment processing.
What you will learn:
- How to automate a price quoting with airSlate WorkFlow
- Techniques to eliminate inaccuracies and risks in handling price quotes
- Methods to accelerate and process payments without switching between systems
- Approaches to simplify collaboration with customers and improve team productivity
Course lessons include:
- Introduction to price quoting:
- Understand the importance of a streamlined price quoting process in sales and its significance in CPQ (Configure, Price, Quote) processes.
- Challenges in traditional quoting:
- Learn how to address common bottlenecks such as miscommunications, time-consuming tasks, inaccuracies, lack of visibility, and lost documents.
- Automating with airSlate WorkFlow:
- Discover a step-by-step guide on automating the price quoting workflow using the airSlate WorkFlow platform, including configuring recipient access, visualizing workflows, and adding no-code bots.
- Setting up no-code bots:
- Get instructions on configuring bots to perform tasks such as pre-filling documents, exporting data to Google Sheets, and sending email notifications upon document completion.
- Running automated workflows:
- Utilize guidelines on running and managing the automated workflow, saving templates, distributing documents, and leveraging advanced analytics for process monitoring and optimization.
Who should enroll:
This course is ideal for sales professionals, business managers, and operations personnel looking to optimize their sales processes, reduce manual workload, and enhance overall productivity through automation. No prior experience with automation tools is necessary as the course covers everything from the basics to advanced topics.
By the end of the program, you will transform tedious manual quoting processes into seamless automated workflows, greatly enhancing efficiency and accuracy. Enrolling in this course will empower you to boost your team's productivity and close deals faster and more effectively.