Self-paced

Save to Google Drive

4
Star Rating
3926 students
15 minutes
Still worrying about your critical documents being safely and properly stored in your cloud services? Run organized and consistent document workflows by automatically archiving completed documents to the Google Drive folders of your choice.
Save to Google Drive

About this course

This course illustrates how to avoid losing documents or having to search for them by connecting your document workflows to Google Drive. You’ll be able to enhance security and compliance in your document processes by automating data storage for your organization.

By the end of this course, you'll be able to keep your documents safe by automatically storing them in specific Google Drive folders.

What’s included?

lessons to explain how to automatically store completed docs to Google Drive
quiz to consolidate your knowledge & test new skills
badge to showcase your new skills

What will you learn?

How to ensure safe and automated storage for your documents
How to automatically route documents to new folders in Google Drive
How to schedule when your documents are saved to Google Drive

Who is this course for?

Anyone interested in automatic data storage in Google Drive
Anyone looking to keep their documents safe upon completion
Those who want to advance their career with new skills

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The different courses are well defined, easily searchable, and the titles are useful. The content can get a bit long, and theoretical from time to time but mostly they try to keep it to bite-sized chunks with small quizzes to help you retain what you just read.

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I’ve taken 20 airSlate Academy courses. These courses helped me create a workflow and generate business. The biggest skill I’ve learned is how to integrate data from other platforms into my workflow.

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airSlate Academy offers free courses in business process and workflow automation innovatively. The courses are well-researched and presented. Easily understood by a noncore IT audience.

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Archive documents with the Save to Google Drive bot to save time

Document process automation (DPA) has revolutionized how businesses handle their workflows. By automating repetitive, manual document-related tasks, DPA has helped countless organizations enhance efficiency, boost productivity, and gain a competitive edge. Companies that streamline their document processes become more agile, reducing operational costs and enhancing customer experiences. DPA becomes necessary for businesses wishing to stay ahead of the curve in a market where efficiency is as crucial as quality.

airSlate WorkFlow offers powerful tools for optimizing document-centric workflows. Among these solutions are:
  • Automation bots: These intelligent bots automate specific processes, eliminating the need for human intervention and saving valuable time.
  • Integration bots: These bots seamlessly connect airSlate WorkFlow with external platforms, ensuring smooth data transfers and breaking down information silos.

The Google Drive bot is a prime example of an integration bot. It empowers users to archive completed documents directly to Google Drive. This automation eliminates the tedious task of manually transferring data, freeing up time for higher-value activities. With its intuitive setup, which requires a mere 10 minutes, the Google Drive bot streamlines document management and fosters collaboration.

Free up time with a bot: automatically archive scanned documents and forms

airSlate WorkFlow is a unique RPA solution that integrates with many other platforms, including a variety of cloud storage services. Use airSlate to streamline workflows and business processes. Archive documents to OneDrive, Google Drive, Dropbox, and/or Box. Having automatic, no-code integration with the most popular cloud storage services is a huge plus.

The Save to Google Drive bot frees users from manually moving documents to and from different databases or forms and contracts. Once a user completes a form or adds scanned documents, the bot automatically archives scanned documents and forms to the cloud. It works with all major file formats and even zip files. With airSlate, you no longer have to waste time uploading zip files to Google Drive.

Aside from time-saving functionality and enhanced efficiency, the Save to Google Drive bot has other benefits:
  1. Eliminates human-prone errors
  2. Reduces operational costs
  3. Improves data quality
  4. Enhances accuracy
  5. Boosts workflow consistency

Regardless of the industry, airSlate has proven to be a reliable resource in helping companies boost efficiency by transforming manual and time-consuming tasks into smooth, well-organized processes with configurable bots. These include the bot mentioned here, aimed at streamlining how you archive documents to Google drive. For instance, an HR specialist can use it to save completed and signed job offers. Similarly, a teacher can route completed tests to a Google Drive folder.

Get FREE access to the #1 course that covers how to archive documents to Google Drive with airSlate WorkFlow

airSlate WorkFlow was designed to be customer-centric in the sense that every user should have a great experience while using the product. Setting up airSlate bots takes minutes rather than hours, and configuring an entire workflow takes hours instead of days. However, absorbing everything could be a little stressful if you’ve never dealt with RPA solutions before. That’s why we launched the airSlate Academy!

There are courses for every aspect of working with the product, including a special course created just for archiving to Google Drive. The course contains detailed text instructions with visual elements on how to set up the bot to archive documents. It even finishes up with a quiz to test your knowledge.

Once you complete the course, you will have learned the following:
  1. How to link airSlate WorkFlow with your Google account.
  2. How to generate a new folder in Google Drive without a need to leave the bot settings page.
  3. How to understand which document formats can be archived by airSlate.
  4. How to set conditions (General and Advanced), so that documents are saved automatically.

airSlate WorkFlow enables users to archive scanned documents and zip files. Organizations such as healthcare centers, schools and universities, passport offices, and recruiting agencies can all benefit from this. Any company that stores and pulls data also stands to benefit from using airSlate WorkFlow automation.

airSlate Academy: the main takeaways

The course has been developed to quickly teach users how to configure the Save to Google Drive bot. Before starting any bot courses, take the airSlate WorkFlow Fundamentals Course. It provides easy step-by-step instructions for users to take action and archive documents confidently. By configuring just one microprogram, you can save time, minimize bottlenecks, improve productivity, and so much more. Use airSlate and the respective bot to make business processes work for you!

Questions & answers

Here is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.
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A Google Drive bot is a microprogram that allows users to receive notifications in Google Chat about actions taking place in their Drives. When turned on, it informs you about people sharing their own documents with you or requesting access to your files. To use this option, you first need to ask for permission to install the bot from your Google Workspace admin. After that, find it in the bot library and apply it to your Drive.

Yes, airSlate WorkFlow features bots that integrate with your cloud storage accounts and provide smooth file routing to a specific folder. Based on the service you prefer, you can install the Save to Google Drive bot or the Save to OneDrive bot to auto-transmit forms and reports from your workflows to the cloud once someone fills them out. You can find more information about airSlate WorkFlow’s no-code bots and how you can easily set them up to archive documents in the cloud by taking a related course in the airSlate Academy. All courses are free, but registering an account is a must.

Automation is definitely the best way to archive scanned documents and store them in the folder you need without doing manual work. When using airSlate WorkFlow to streamline your daily processes, you can add the Save to Google Drive bot to your document so that it moves your forms to the cloud automatically each time someone completes them. Take advantage of the courses provided by the airSlate Academy to learn more about the bot’s configuration and explore real use cases to improve your regular processes.

When using airSlate WorkFlow, you don’t need to copy or paste your forms to your Google Drive. The platform allows you to automate this process by implementing the Save to Google Drive bot in your workflow. Once you install it and link your Google account(s), configuring the settings won’t take more than 10 minutes, however, it will save you hours or even days of work (and costs accordingly). Choose the document you want to pass to your storage when they’re completed and determine where exactly they should be placed.

The main reasons for archiving documents are for systematically storing them in one place and saving time when searching for them. When you keep your forms online in cloud storages like Google Drive, OneDrive, or Dropbox, you save space on your devices and can easily access your documents whenever you need, from anywhere.

Most people save their documents in Google Drive manually, simply dragging and dropping them to a selected cloud folder. However, professionals like HR managers, lawyers, accountants, and others deal with enormous amounts of documents daily, so saving each file manually is time-consuming and inefficient. To avoid unnecessary manual work and save hours of work, try using airSlate WorkFlow and its Save to Google Drive bot. If properly set up, it will auto-archive your documents (a single one or multiple files at a time) to a folder in your Google Drive every time someone completes them. The related airSlate Academy course provides you with use case examples and detailed instructions on how to use airSlate WorkFlow.

With airSlate it’s possible to move forms to a specific folder in the cloud. To do so, simply select how many documents you’d like to move to the cloud when configuring the Save to Google Drive bot. You’ll find a dropdown list of forms from your document. Select those you want to export and archive. If needed, you can also save them all in one .zip file.

When you add the Save to Google Drive bot to your workflow, you can choose an end format. By default, the bot will save your forms as PDFs but you can also select .zip format if you need to compress them. Other file formats are not supported.

By using BPA technology for automating regular tasks, you can save hours of working time, reduce costs on these working hours, and minimize the number of errors caused by manual data input. With tools like airSlate WorkFlow, you can automatically archive important documents to specific folders in your Google Drive and arrange them by teams, events, etc., without missing a single file. Apply the Save to Google Drive bot to your workflows and organize documents without constantly copying and pasting them manually.

When you add the Save to Google Drive bot to your workflow, you first need to link your Google account (you can connect one or multiple accounts). After you choose what forms in your document should be auto-saved to your Drive, you need to set the exact destination folder in your storage where your forms should be moved. You can either select an existing folder in your Google Drive (the tool will show them in a dropdown list) or create a new one by clicking the appropriate button. Type in the name of your folder. There’s also an option of auto-generating a folder name with a placeholder populated with data from specific form fields. For more instructions, register in the airSlate Academy and pass its free course dedicated to the Save to Google Drive bot.

Save to Google Drive

The Save to Google Drive course offers a comprehensive guide on automating the process of archiving the completed documents into Google Drive folders. This course explains how to eliminate the need for manual document management using the appropriate WorkFlow bot, saving you precious time and effort. Whether you're an HR manager, sales professional, or educator, this course will equip you with the skills to set up dynamic, automated workflows that streamline your document storage process.

What you will learn:

  • How to connect a Google account to your WorkFlow profile
  • How to create new folders for archiving multiple documents
  • How to set conditions for the bot to archive a document

Course lessons include:

  1. Introduction to airSlate WorkFlow concepts:
    • Introduce the platform's principal terms, like document, template, workflow, versions, steps, bots, and revisions.

  2. Use cases for Save to Google Drive bot:
    • Explore the examples and scenarios where the bot proves to be most effective.

  3. Setting up the Save to Google Drive bot:
    • Get a step-by-step guide to configure and activate the bot.
    • Learn to deal with connection settings, select drives and folders, select documents, and determine bot execution conditions. Then, discover the possible actions after revisions and failure scenarios.

  4. Final setup and activation:
    • Learn how to finalize and apply your bot's setup to start automating your document archiving.

Who should enroll:

This course is ideal for professionals involved in document-heavy workflows, such as HR managers, sales managers, medical administrators, and educators who frequently need to archive multiple documents and want to streamline their processes through automation.


By the end of the program, you will have mastered your skills in configuring the Save to Google Drive bot for efficient and automated document storage. Say goodbye to manual archiving and hello to more productive workflows!